Subject Configuration and Management Overview

Overview

Subjects are the core building blocks of Grado’s academic structure. Each subject defines the instructional unit tied to a curriculum, class, or grading setup. Administrators configure subjects to determine how they appear in student records, grade sheets, and report card.

In Grado, subject configuration governs:

• Which subjects belong to which programs or curricula
• How grades are computed and displayed
• Which subjects are included or excluded in reports and GPA calculations

💡 In short: Subject configuration ensures that each course or learning area behaves correctly in both academic and reporting processes.

Accessing the Subjects Module

The Subjects List page is the main page for the Subjects module, located in the sidebar under Setup > Subjects. This page allows administrators to view, search, filter, and manage all subjects in the system.

The page is initially organized by study level, with main navigation tabs for "Kinder - Grade 10," "Senior High," and "College". Administrators can search, filter, and sort subjects; add new subjects individually; or import them in bulk. The main content area displays a paginated list of subjects, showing the total result count and quick details for each subject.

How Subject Configuration Works

Each subject record contains configuration fields that control how it behaves across the system.

At a minimum, a subject defines:

• Academic information (name, short name, units)
• Grading setup (grade item count, transmutation table)
• Behavioral settings (behavior code, display rules)

🧩 Example Table: Subject Configuration Fields

Field	Purpose
Subject short name	Unique identifier for system reference and report consistency
Subject name	Name displayed in lists and reports
Units / Hours	Specifies load weight; appears in class and student records
Grade item count	Sets how many grading periods (columns) appear in Grade Sheet
Transmutation table	Maps raw scores to transmuted grades
Display order	Controls display order and applicable terms

 

Subject Linkage

Each subject connects upward and downward in Grado’s academic structure:

• A curriculum lists required subjects for a program or grade level.
• Each subject may have multiple class instances (per term or section).
• Grade Sheets are automatically generated per class based on subject settings.
• Grade Books may also be generated per class, if enabled. The Grade Book calculates the grades, which then populate the Grade Sheet.

💡 Tip: Always link subjects to the correct curriculum before enrollment begins. Unlinked subjects cannot appear in class creation or student advising lists.

Faculty Reference: How Subject Configuration Affects Grade Sheets

• Faculty cannot edit subject configurations, but they can see the effects of these settings:
  The number of grade columns corresponds to the “grade item count.”
• Certain subjects may appear with special notes or excluded GPA fields due to behavior codes.
• Grade Sheet displays either raw or transmuted grades, depending on the transmutation table settings.

This view helps faculty understand how their grade input affects final report computations.

Best Practices

💡 Before Each Term:

• Review all subjects under Setup > Subjects.
• Confirm links to current curricula and term availability.
• Avoid editing subjects already used in active classes.

💡 When Creating New Subjects:

• Use clear, consistent codes (e.g., ENG10A, MATH6-GS).
• Apply correct codes early to avoid report inconsistencies.
• Test the setup by creating a sample class and verifying its Grade Sheet.

Summary

Subject Configuration and Management ensures that every subject in Grado is correctly defined, linked, and graded. By maintaining accurate subject settings, administrators guarantee consistent grade calculations, proper report card displays, and smooth curriculum integration.